ACCOUNTS > DOCUMENT SETTINGS - Receipt Settings

Receipt Title – This is the title that will appear in the top-right corner of the document.

Receipt Message – This is the message that will appear at the bottom of your receipt details.

Option to ‘Show Authorised Chop & Who Issued the Receipt’

Import Receipts Function – if the checkbox is ticked, then the ‘Batch Import AR Receipt’ function will appear in the navigation menu under COLLECTION.

The ‘Import Receipt Function’ can be used in a situation where one person/entity is paying for multiple Units. For example, a developer who still owns say, 50 units, may wish to pay for the charges for these units with a single cheque or fund transfer on a monthly basis. In this situation, it may be easier to use this ‘Import Receipt Function’ than to create 50 receipts one by one. Furthermore, the excel template could be copied and modified for each subsequent payment by just changing the Receipt Date and Reference No / Cheque No.

Step 1 – Download Template

Step 2 – Fill in the template

Note: Please check the data in your template very carefully before importing.

After importing, receipts cannot be deleted.

Receipts can only be edited or cancelled manually, one by one.

In any case, the ‘payment amount’ and ‘debtor’ fields cannot be edited.

Imported receipt amounts are unapplied. You will need to manually apply the amounts in each receipt.

The appearance of the ‘Sub-Proj’ and ‘Fund’ columns will depend on your Sub-Proj and Fund Settings.

In the ‘Fund’ column, you may enter the primary fund code, which in this example is ‘MF’. This tells the system which ‘Fund’ to temporarily ‘park’ the unapplied amount in.

Please note that these imported receipt amounts will be unapplied upon import. After importing, you must open each receipt to apply (knock-off) the unapplied amount against outstanding invoice items.